4 Outstanding Influencer Outreach Email Templates

You can use email outreach templates to build backlinks, generate leads, make connections with influencers, improve customer experience, and build your brand.

Below, I’ve compiled a summary of the approaches that have worked most effectively for us.

Note: These email templates are based on emails I’ve sent and received. Any references to industries, companies, or individuals are meant to illustrate these fictitious email examples.

email examples
4 Outstanding Influencer Outreach Email Templates 3

Speaker Outreach Email Template

Hi [Name],

I’m [Position and Company], and I wanted to reach out to gauge your interest in speaking at [Event]/having [Talent] speak at [Event].

A little more information on us:

[Event] is all about [Theme]. Typically, we see [Attendance], and we’re regularly promoted across [Promotional Channels], which attract [Size of Audience on Those Channels].

Past speakers have included:

  • [Name + Link]
  • [Name + Link]
  • [Name + Link]
  • [Name + Link]
  • [Name + Link]

The speaking opportunity could help bring some visibility to [Company/Person/Initiative], and I know our audience would be very interested to hear about it.

We’d love to have you at [Event] to talk about [What They Might Want to Discuss], [Another Topic You Might Want to Discuss], [And Another Topic You Both Care About].

Please let me know if you’re interested, and we can talk more about next steps.


[Your Name]

Press Outreach Email Template

Hi [Name],

In case you haven’t seen yet, [Your Company/Company Initiative] was featured [Where You Were Featured] this morning. [Reason They Care As It Related to What They Cover].

[Person of Note] shared his thoughts on it just a few moments ago in [Asset + LINK]: [Person of Note’s Quote].

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This news is really exciting alongside [Recent Company Mention Elsewhere + Link], [Recent Company Accomplishment + Link], and [Recent Trend + Link].

Happy to answer any follow-up questions if this is something you’d like to cover.


[Your Name]

Guest Blog Post Pitch Template

Hi [Editor’s Name],

I’ve enjoyed reading your blog posts about [Topic They Write About], and noticed there was no post covering the angle [Angle They Haven’t Covered]. So, I thought I’d write a draft and see if you’re interested in publishing it on your blog.

Please find the draft attached. If you’re interested in publishing it, I would be excited to see it go up! If you’d like me to make any revisions, I can do that, too.

[Your Name]

Rejecting a Guest Blog Post Email Template

Hi [Author],

Thanks for sending over the article on [Topic]. However, I don’t think this is a great fit for our blog. The article is [Quality of the Article That Makes It a Poor Fit]/We’ve previously written on [Topic the Article Covers] here [LINK] and here [LINK].

I’m going to pass on this piece, but I’d encourage you to take a look at our guest blogging guidelines here [LINK] and our previous posts on this topic here [LINK]. I’m open to seeing another pitch from you in the future.

[Your Name]

I hope you liked the email templates list, Please let us know in comments which one you liked the most.

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Rahul Setia was born and raised in the Kaithal, Haryana. He worked at brands like Jabong, ProProfs etc. He was also in the List of Top 100 Social Media Influencer's 2019 by Status Brew. He lives in Delhi/NCR and is a Digital Gig & Founder of Websites i.e TechBlogCorner.com, ViralMasalla.com, DealorCoupons.com. Follow me on: LinkedIn, @rahulsetia007 and Facebook.

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