3 Tips To Organize Files On Your Mac

Anyone that uses their Mac for work or study will know how important it is to keep all files as organized as possible.

Not only does it prevent your Mac hard disk from getting full with unnecessary files, but it can also drastically affect your workflow and productivity.

However, we are well aware that organizing your files as well as keeping them that way may not be as simple as it sounds…

So, to help you get started, here are our top 3 tips on getting your files organized! 

1. Don’t over-clutter your desktop

Your desktop is your main workspace – it’s the first thing you see when you open up your Mac and it’s the place that should be organized first and foremost.

If you are someone who likes saving all files on their desktop for easy access, you know how quickly it can get cluttered with all sorts of files.

While you may think that it doesn’t affect your productivity and you know exactly where everything you need is, you’d be surprised how much impact it actually has.

It is not just for efficiency either – having a messy desktop that mixes your work files and your leisure activities (such as films or games) can impact your motivation too. 

Get started by clearing up any old files that you may not need anymore. On your desktop, only keep the files and applications that you use regularly and need to be able to access quickly.

Once you are left with the essentials only, you can start rearranging and aligning the files on your desktop in a way that you find most convenient. 

2. Always use folders

Whether it’s on your desktop or anywhere on your Mac, folders are an absolutely essential for keeping your files organized.

Folders allow you to group similar files together, that way preventing them from getting lost in the clutter and allowing you to easily and quickly access anything you need. How you go about this is completely up to you as every person has to figure out what works for them.

A common way to use them, however, is adding smaller folders into one broad folder, this way using up minimum space on your desktop.

For instance, a university student may decide to have a broad “University” folder, within which they may organize it by year, module and project. 

3. Make use of various organizing features

There are plenty of different settings on your Mac that you may find very helpful when trying to get your files organized.

For example, on your desktop, you may change the sizing of your icons, text or the spacing in between files. You can also assign tags to your files, based on specific titles, dates, colors, etc. 

Additionally, you can “favorite” different folders, if you need to access some more frequently than the others. There is also a smart folder function, which allows you to find your files very fast based on specific search criteria.

Therefore, the possibilities are endless – all you need to do is explore the different tools and features and find what works best for you. Keep in mind, however, that once you have worked hard to organize them, maintaining them that way is just as important!

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