“Working hard is a great virtue, but working smart is better”.
So true that!
Are you still into that age where pen-paper, whiteboards, and post it notes were used? Do these tools work effectively for managing your projects while you are moving around? In the age, where everyone has gone online, it is crucial for the project managers to pace up and act smartly. While keeping up with the ongoing work is easy when you’re there in the office, it becomes difficult to track things when you’re on the go!
This is where the role of technology comes in! As we use digital tools to ease our day to day life, be it personal or professional, using it while moving around can help us to get things done quicker and smarter.
From the ample productivity tools that can be used on touch and mobile devices like tablets, smartphones, etc. out there, I’ve researched out the 4 most popular ones. Take a look:
ProofHub: A full-fledged platform that gives you the super-powers to manage your projects as well as to collaborate over them from desktop and all mobile & touch devices. Be it of any size, this tool lets you create multiple projects and organize them as per your need.
From planning, to collaboration, to organization, to delivery of the project; you, your teams, clients, vendors , etc. can do things easily. In each project, you can add your team members, add and assign tasks, create to-do lists, schedule deliverables on calendar, connect to people using chat, track progress using Gantt charts. To add time estimates and record the time spent on tasks, you can use timesheets. Custom roles are another significant feature in ProofHub that’d help you assign project access level to different people involved in it. So your crucial data is never at stake.
From small groups to large brands including Norwegian Airlines, Walt Disney, NASA, and hundred others are happily using ProofHub. What makes this tool more awesome is its superior customer support; they are available round the clock.. It gives you a free 30-day trial and you can even take the personal walkthrough to get started really quickly.
Evernote: It is one of the most popular and frequently used productivity tool. It’s like a personal web space where you can write, collect, capture, find and share everything with your people. Be it work or your personal stuff – from short to long texts, articles, notes, photos, words, images and files and what not! Store as much as you want with extended storage space and access your data from just anywhere, anytime. So whether you’re sitting at a coffee shop, or traveling on a train, your work won’t be hampered. Big names like Mailchimp, University of Kentucky, Careerbuilder make its client base.
There’s also this “Evernote Business” which enables you to share resources and knowledge across your company. Moreover, it empowers you with superior security features, data ownership and business class support. Works smoothly on desktop, mobile and touch devices. A must to try!
Google Voice: One of the best voicemail service available in the market these days. Google voice simply lets you send free text messages, customize your voicemail, read voicemail text transcript, and more. This service is available for free. So for a project manager like you, this app can help you save a lot of time, money and effort. You just need to have your personal Gmail account to get use this service on web, Android and iOS devices.
It offers a simple approach to have voice conferencing and also enables you to set different voicemail messages, so you can use them for different customers. Its integration with Google Talk and Google Hangouts provides users with added functionality. In case you need support, simply access the Google Voice help centre FAQ and raise your query on the forum.
Dropbox: To store, sync and share your documents, images, videos, and other files, Dropbox is the ultimate destination. It is like your personal data box wherein you can store just anything you want. It also offers a “Dropbox for Business” plan that gives you the added power and security to manage your data. Along with that you get its robust admin controls and superior & dedicated support service. Its strong AES encryption ensures security of your data.
Over 300 million users trust Dropbox for data sharing and collaboration. Many companies believe it to be a great data recovery solution in case of disaster. You can either try it for free or go with the paid plans.
So that was the list of our favorite productivity tools for modern managers. Do you also use an awesome tool that we didn’t call out here? Let us know your hacks in the comments.