Managed Printing Service is an essential part to any office running efficiently. You might not realize how dependent your business is on your print environment until it is suddenly not in working order.
In order to relieve the stress of maintaining your office’s printing needs, consider hiring a managed print services (MPS).
These external providers, such as https://www.xeretec.co.uk/, assist businesses with their printing processes by streamlining management and optimizing output.
The following article highlights some ways that your business could greatly benefit from MPS.
One Less Thing You Have to Worry About
By outsourcing to and trusting an external provider, you can focus on other more important aspects of your business.
Many businesses do not have any sort of plan in place and are unnecessarily wasting money.
Some choose to come up with their own print strategies, but they will almost always not be as efficient as one created and implemented by an MPS.
Many MPS’s include a service where supplies are automatically delivered. Whenever one of your machine’s ink or toner levels are below a certain level, the MPS will be immediately alerted.
The supply will be delivered as soon as possible so that your office will not have to worry about a machine being temporarily out of order.
With this service, you will not have to keep a stockroom filled with supplies. You will save storage space and have enough money for more important business expenses.
Perhaps the most compelling argument: with MPS, you will save your company money.
Each MPS works differently, but most will do an initial overview of your current work environment.
Then they will come up with a plan that will optimize your printing processes.
The costs (usually determined per page) will be affordable because of their access to supplies such as ink and toner.
They will also come up with standards that prevent excessive printing.
They will also determine how to integrate your old devices and if you need any new equipment. The latest printers are often the ones that work most efficiently.
If you do need new machines, your MPS will be able to sell you them at great prices.
They get most of their products wholesale, so you most likely won’t be able to find the equipment cheaper anywhere else.
Also, there are almost always financing and leasing options to accommodate your company’s budget.
Help Protect the Environment
The new devices you get will not only be more efficient but also beneficial to the environment. “Auto On/Off” features and similar components help conserve energy.
Your power bill will also be noticeably less, further saving you money.
Guaranteed Cost Saving Throughout Your Agreement’s Lifetime
The supplies are already cheap and will remain the same price throughout your MPS contract.
Even if the market price of a supply goes up, you will continue to pay the initial agreed upon price.
This is a great benefit to your company because you will not have to worry about adjusting your expenses in the future.
Your Employees Will Appreciate It
Now that your employees no longer have to deal with printer inconveniences, overall morale should be improved. They can now focus on the tasks they were hired to do instead of fiddling with problematic printers.
Additionally, your IT department will be especially grateful.
They will not have to deal with as many minor printing issues because your MPS will handle them.
They will come out for repairs and service calls, which are all included as part of your initial payment.
With the newfound time, your IT department can focus on more pressing technical problems that will greatly benefit your company.
If printing is a crucial part of your business, definitely consider hiring an MPS.
You will optimize your office’s productivity, save yourself the stress, and be able to focus on what really matters.